The minutes of a meeting5/3/2023 ![]() When a participant is on hold in a meeting, their info is still included for this period of time in the attendance report. If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report. You can go to the Attendance tab in the Teams calendar invite for all channel meeting attendance reports. If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting. The report does not currently include view-only attendees. The report does not include insights from deleted breakout rooms. The post-meeting report will contain the full list. In meetings with more than 120 participants, the attendance report that's available during the meeting will only include a partial list of attendees. To view the attendance reports for meetings created in channels, click More actions > View meeting details, and navigate to the Attendance tab. Note: For recurring meetings, you'll receive a unique attendance report after each occurrence. You can view the data directly in Teams.įor recurring meetings, select the report you want to view from the dropdown list. In Teams, go to Calendar, open the meeting, and select the Attendance tab. You'll find the attendance report in a few different places. Look for the file in your device's Downloads folder. Minutes may be formal legal documents that represent the official. Select More actions, then select Download attendance list to download the current attendance info as a CSV file that you can open in Excel. Meeting minutes arent just a cheat sheet of what was said at last weeks staff meeting. If the participants pane isn't open, select People in your meeting controls. Participants can decide whether they want their information shown in attendance reports by going to Settings > Privacy in Teams and turning the Identify me in attendance reports toggle on or off.įor more help managing your meeting attendance report settings, contact your IT admin. Turn the Allow attendance report toggle on or off. The final approved minutes should be the only record of the meeting that you distribute and keep.To turn attendance reports on or off before your meeting: When items not on the agenda are discussed, note simply that “time was provided for members to discuss items not on the agenda.” And remember that minutes are not the place for future action items or to-do lists.įinally, once the minutes are approved, destroy any notes and audio or video recordings of the meeting. Don’t report details of discussions, especially who said what. Avoid direct quotations even without a name, the speaker may be identifiable. Since minutes are public documents that members may ask to review, be clear on what to exclude. This additional detail can help establish a rebuttable presumption that the action was reasonable and can help avoid IRS sanctions. Instead, record what happened: “Action: Motion made, seconded, and carried.” There is one exception: When the board approves executive compensation or a transaction with a board member, that action should be recorded-along with the names of those who voted for and against, the information provided on which they based their decision, and the outcome. Votes taken should appear in their place of order in the agenda. The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. The minutes should include the title of the group that is meeting the date, time, and venue the names of those in attendance (including staff) and the person recording the minutes and the agenda. And minutes and recordings made during a meeting are discoverable in litigation, so it is imperative to be prudent about what you include. They serve a historical purpose, but just as important, they serve a legal purpose, documenting the group’s adherence to the proper procedures and the association’s bylaws. Minutes are an official record of actions the board or committee took at a meeting, not a record of everything that was said. ![]() In the association world, this is especially true for meeting minutes. With many things in life and business, less is more.
0 Comments
Leave a Reply. |